CIS Payment & Deduction Statement Generator
Create the payment and deduction statement you must give each subcontractor — free, in your browser. It builds every HMRC-required field and works out the CIS deduction, then downloads as a clean A4 PDF or an editable Word file.
1 Contractor (you)
2 Subcontractor
3 Period & amounts
CIS PAYMENT & DEDUCTION STATEMENT
—
Contractor
Subcontractor
| Gross amount paid | £0.00 |
| Less: cost of materials | −£0.00 |
| Amount liable to deduction | £0.00 |
| Deduction rate | 20% |
Export this statement
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.The free CIS statement generator HMRC's own guidance says doesn't exist
Every month you pay a subcontractor under CIS, you must give them a payment and deduction statement. HMRC provides an example PDF but “no default template” — and everything else is paid payroll software.
This is a free browser tool that builds a compliant statement: it takes the gross paid and the cost of materials, applies the right deduction rate, and lays out every field HMRC expects.
What a CIS payment & deduction statement must show
The statement has a defined set of fields. This tool builds them all.
When you must give the statement
You must give each subcontractor their statement within 14 days of the end of the tax month. The tax month ends on the 5th, so a statement is due by the 19th.
Miss it and you're not meeting your CIS obligations. The tool states the deadline on the statement so both sides know where they stand.
20%, 30% or gross — which deduction applies
The deduction rate depends on the subcontractor's CIS status. Pick it and the tool deducts from the labour only.
Registered — 20%
The standard rate for subcontractors registered under CIS. Deduct 20% from the amount after materials.
Unregistered — 30%
For subcontractors not registered with HMRC. Deduct 30%, and record the verification number you were given.
Gross status — 0%
Some subcontractors are paid gross with no deduction. A statement isn't legally required but is good practice.
The statement and the invoice are two sides of one payment
The subcontractor sends you an invoice showing the CIS deduction; you send back the payment and deduction statement confirming what you withheld. The numbers should match.
If you're on the subcontractor side, use the CIS & VAT Invoice Generator; as the contractor, use this statement tool.
Download a PDF, or an editable Word template
The finished A4 PDF is free. An editable Word version — to add your logo and reuse each month — is available when you enter your email.
Who is the CIS statement generator for?
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
CIS & VAT Invoice Generator
Construction invoices with the VAT reverse charge and CIS deduction handled correctly.
CIS & VAT Invoice Generator →Remittance Advice Generator
Tell a supplier or subcontractor which invoices your payment covers — date, method and a line per invoice.
Remittance Advice Generator →Subcontractor Cost & Charge-Out Calculator
Turn a subcontractor's cost into the rate you charge on.
what a subcontractor costs →CIS statement questions
Quick answers to the questions people ask most.
Pay subcontractors and stay CIS-compliant
Issue the statement, then keep the deduction record straight. FieldHive connects your jobs, subcontractor payments and CIS records so nothing gets retyped.
