What is a remittance advice?

A remittance advice is a short document you send to confirm you've made a payment and to show which invoices it covers. It's not a request for money or a receipt — it's a courtesy note that helps the person you've paid reconcile the payment against their invoices.

Who sends a remittance advice, and to whom?

The payer sends it to the payee — so you send it to your supplier or subcontractor after paying them. It travels the opposite way to an invoice: the payee invoices you, you pay, and you send the remittance advice back confirming what the payment settles.

What should a remittance advice include?

Your details as the payer, the payee's details, the payment date and method, a line for each invoice being paid (number, date and amount), the total paid, and a payment reference. The per-invoice list is the important part — it's what lets the payee reconcile.

Is a remittance advice a legal requirement?

No. There's no legal obligation to send one. But suppliers and subcontractors value it, because when a single payment settles several invoices it saves them working out what's been paid — so it reduces payment queries and chasing.

What's the difference between a remittance advice and a receipt or invoice?

An invoice (from the payee) requests payment; a receipt (from the payee) confirms payment was received. A remittance advice goes the other way — from the payer — to say “I've paid, and here's what it covers.” Different direction, different job.

Can I download the remittance advice as Excel, Word or PDF?

All three. The A4 PDF is free with no sign-up. Enter your email once and the editable Word (.doc) and Excel (.xlsx) versions unlock, along with your logo on the document. The Excel file is a real spreadsheet — the payer, payee, payment details and each invoice on its own row, with the total as a SUM formula, so you can add or change lines and it recalculates in Excel, Google Sheets or Numbers.

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FREE REMITTANCE ADVICE TEMPLATE

Remittance Advice Template

Remittance advice template that tells a supplier or subcontractor exactly which invoices your payment covers — free, no sign-up. Add the invoices, the payment date and method, and download a clean A4 PDF. Editable Word and Excel versions on email — the Excel one has the total as a formula, so you can add lines and it adds up.

Create a remittance advice →

No account needed · For UK trades paying suppliers and subcontractors

Your details save automatically in this browser — nothing is sent anywhere.

Keeps you and the payee; clears the invoices and reference; dates it today.· Your business, payment method and logo are remembered on this device —

Your branding on the remittance advice — logo in the header, your colour on the section bars

🖼️ Company logo

Header, top left. PNG, JPG or SVG.

🔒 Unlock free with your email ↓

🎨 Section bar colour

Your brand colour, or leave FieldHive blue.

🔓 The logo unlocks free with your email in the export panel — the PDF is free either way.

1 You (the payer)

Your business nameAddress

2 Paying (the payee)

Supplier / subcontractor nameTheir address

3 Payment

Payment date MethodPayment reference (optional)

4 Invoices this payment covers

Invoice noDateAmount £

Total paid: £0.00

5 Notes

Notes (optional)

The remittance advice as it prints — one A4 sheet

This is the document as it prints.

Export this remittance advice

The A4 PDF is free to download now. Enter your email once to unlock the editable Word and Excel versions and add your own logo.

🔓 Unlock 3 extras with your email — free

Editable Word template — reword it and reuse it
Excel version (.xlsx) — the same document as a spreadsheet, totals as formulas
Your own logo on the document (PDF & Word)

Enter your email to unlock the Word and Excel templates + your logo

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A real tool

A remittance advice you generate — not a Word file you wrestle

Search for a remittance advice and you get raw Word and Excel files, or software you pay for. There's no clean, free tool to just make one.

This is that tool: add the invoices your payment covers, the date and the method, and it builds a tidy remittance advice you can send straight away.

A free browser generator — not a static download or paid software.

Who and why

Who sends a remittance advice, and why

A remittance advice goes from the payer to the payee — from you to your supplier or subcontractor — to confirm you've paid and, crucially, which invoices the payment covers.

When you settle several invoices in one payment, it saves the payee guessing. They can tick off exactly what's been paid and chase only what hasn't.

It's a courtesy and a reconciliation aid — not a legal requirement, but suppliers value it.

What to include

What a remittance advice should show

Enough for the payee to reconcile the payment to their invoices.

Your details (the payer)The payee's detailsPayment date & methodEach invoice number, date and amountThe total paidA payment reference

The line-per-invoice list is the point — it's what lets the payee match your payment to their ledger.

Not a receipt

Remittance advice, receipt or invoice?

Three documents people mix up.

Remittance advice (payer → payee)

“I've paid you, and here's what it covers.” Sent by whoever makes the payment, listing the invoices settled.

Invoice / receipt (payee → payer)

An invoice requests payment; a receipt confirms one was received. Both come from the party being paid — the opposite direction to a remittance advice.

For CIS

Handy when you pay subcontractors

If you pay subcontractors under CIS, a remittance advice alongside the payment tells them which invoices you've settled — and pairs with the payment and deduction statement that shows the CIS you withheld.

Together they give the subcontractor a clear picture of the payment behind the deduction.

Issue the CIS payment & deduction statement →Raise a purchase order for the materials →

Exports

Download a PDF, or an editable Word or Excel template

The finished A4 PDF is free. Editable Word and Excel versions — to add your logo, reword it and reuse it, or keep the invoices as a spreadsheet with the total as a formula — are available when you enter your email.

Free A4 PDFEditable Word templateExcel version (.xlsx)Saved in your browser

Who it's for

Who is the remittance advice generator for?

Trades paying suppliers & subcontractorsSole traders and small businessesOffice & accounts staff making payments

A document aid to make paying suppliers tidy — not accounting advice.

Stay connected

Turn it into a connected job workflow

FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through. Your customer can accept the quote and pay the invoice online, and it all syncs to Xero or QuickBooks.

Enquiry→Quote→Job→Invoice→Payment

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