Site Diary Generator
Site diary generator that keeps a proper daily record of what happened on site — weather, who was working, deliveries, instructions, variations and delays — filled in day by day so it stands up as the contemporaneous evidence behind a variation or an extension of time.
1 Project & day
2 Workforce on site
3 Plant, deliveries & visitors
4 Events & progress
5 Prepared by
Export this site diary
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.A "template" is a blank grid you fill in later
Search for a site diary template and you get blank Word and Excel grids to print, or a SaaS app that wants your email first. Neither helps you keep the record on the day — which is the entire point of a site diary.
This fills in on screen, day by day, and exports a clean dated record — the contemporaneous log that actually carries weight later.
The record built to back a claim
When a job overruns or the scope changes, the question is always ‘what actually happened, and when?’ A site diary with structured fields for instructions, variations, delays and who was on site answers it.
Each day is dated and signed, so the diary becomes evidence for a variation or extension-of-time claim rather than a vague memory.
Everything a day on site should capture
Contemporaneous beats reconstructed
A record made at the time carries far more weight than notes written up weeks later for a claim. That is what ‘contemporaneous’ means, and it is why a daily diary is worth the five minutes.
Keep it consistently — a gap in the diary is a gap in the story.
Site diary vs daywork sheet
Site diary
The narrative daily record — what happened on site, who was there, what held things up.
Daywork sheet
A priced time-and-materials claim for specific extra work, on a day-work basis. Different document, different purpose.
A record, not a legal opinion
This helps you keep a clear, dated site record and export it — it doesn't submit a claim, notify anyone, or replace the notice provisions in your contract (e.g. NEC or JCT timescales).
It's a document aid for recording site activity, not legal or contractual advice. For a formal claim, follow your contract and take advice.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Job Sheet Generator
Record on-site work and capture a customer sign-off, then export a clean A4 PDF.
record the work carried out →Extension of time (EOT)
Moving the completion date when a delay is not your fault, and why it brings no money with it.
What is extension of time (eot)? →Work Order Generator
Authorise a job to start — agreed scope and price, who authorised it, sign to proceed.
authorise work to start →Daywork Sheet
Fill in a daywork sheet on screen — labour, plant and materials for instructed extra work, prime cost plus percentage additions, both signatures — and download a branded A4 PDF free.
Daywork Sheet →Snag List Generator
Track every defect to fixed before sign-off — location, priority, owner and status.
track the defects to fix →Snag List Generator
Track every defect to fixed before sign-off — location, priority, owner and status.
track the defects to fix →Site diary questions
Quick answers to the questions people ask most.
The record that protects your claim
When a job slips, the site diary is your evidence. FieldHive keeps the diary, the job and the variations together — so nothing that cost you time goes unrecorded.
