Work Order Generator
Authorise a job to start with a proper work order — the agreed scope and price, who authorised it, who it's assigned to, and a line to sign before work begins. The instruction that comes before the job sheet. Free A4 PDF; editable Word on email.
1 Issued by (you)
2 Assigned to — the worker or subcontractor
3 Order details
4 Work to be carried out
5 Authorisation
WORK ORDER
Issued by
Assigned to
Work to be carried out
Export this work order
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.Generic work orders are maintenance tickets
Nearly every work-order template that ranks is a facilities or CMMS ticket — asset ID, priority, preventive-maintenance schedule. None of it fits a trade instructing a subcontractor or a crew to start a job.
This work order is the trade version: the agreed scope and price, who authorised it, who it's assigned to, and a signature to proceed.
A work order is not a job sheet
Work order (this tool)
Comes first. Authorises the work to start — agreed scope, agreed price, assigned to, sign-to-proceed.
Job sheet
Comes after. Records what was actually done — labour, materials, time — with a completion sign-off.
Work order vs purchase order
Work order
Instructs someone to carry out work — labour and a task.
Purchase order
Orders goods or materials from a supplier at an agreed price.
Everything a work order needs
Authorise a job in three steps
From decision to a signed instruction to proceed.
Set who and where
Your details, who it’s assigned to, the site and the dates.
Describe the work
The scope to be carried out, plus an agreed price or itemised tasks if you’re fixing the cost.
Authorise and issue
Add who authorised it, download the PDF or Word file, and get it signed before work starts.
An agreement aid, not legal advice
A signed work order records what both sides agreed before the work began — useful evidence if scope or price is later disputed. It doesn't replace a full contract for large or complex jobs.
It's a document aid for authorising and scoping work, not legal or contractual advice — for significant projects, get proper terms in place.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Job Sheet Generator
Record on-site work and capture a customer sign-off, then export a clean A4 PDF.
record what was actually done →Free Purchase Order Generator
Raise a UK purchase order for materials with a separate delivery/site address, line items and a required-by date.
order the materials →Quote & Estimate Builder
Build a professional quote or estimate — line items, VAT and a valid-until date.
agree the price first →Delivery & Handover Note Generator
Create a delivery note for goods on site or a handover note to sign off finished work — with proof of delivery.
sign off the finished work →Site Diary Generator
Keep a dated daily site record — labour, deliveries, instructions, variations and delays — as evidence for a claim.
Site Diary Generator →Risk Assessment Generator
Record a risk assessment with an automatic likelihood × severity rating, structured on HSE's 5 steps.
Risk Assessment Generator →Work order questions
Quick answers to the questions people ask most.
Authorise it, then run it in one place
A work order is where a job begins. FieldHive keeps the work order, the job sheet and the invoice connected — so what you authorised flows through to what was done and what you bill.
