Daywork Sheet
Daywork sheet — the record a subcontractor keeps for instructed work valued on time and materials: the labour, plant and materials used on the day, priced at prime cost with the percentage additions the subcontract allows, and signed on the day by you and by the contractor's or client's representative. Totals add up as you type, the sheet numbers itself, and the next day's sheet keeps the crew and clears the hours. Free, no sign-up.
1 Contract and instruction
2 Labour — 0 hours, £0.00
3 Plant and equipment — optional
4 Materials — optional
5 Pricing — prime cost plus the agreed percentage additions
6 Signed on the day — on screen, or on the printed sheet
Export this daywork sheet
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- Editable Word template — reword it and reuse it
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.Page one is other people's uploaded sheets and a form builder with no rates
Search 'daywork sheet' and you get six sheets other contractors uploaded to Scribd, a generic form builder that records hours but not rates, a rail possession sheet, an app listing and two social posts. Nowhere on page one can a subcontractor type in the crew, the plant and the materials, apply the percentage additions, and print a sheet the QS will sign.
This sheet does that. Labour, plant and materials in three tables that add up, the prime cost and the percentage additions summarised the way the RICS definition describes them, and two signature boxes with the words that make the second one easy to get.
Contract, crew, plant, materials, percentages, signatures
Contract and instruction
Your business, the contractor or client, the contract and the site, the instruction or variation reference and who gave it, the date, and what was done and why it is daywork.
Labour, plant and materials
One card per operative — name, trade, hours, rate. Plant with own or hired, hours and rate. Materials with quantity, unit and rate. Each table totals itself. Switch pricing off and the sheet prints as a record of resources and hours only.
Percentages and signatures
The percentage additions for labour, plant and materials from the subcontract; the summary shows prime cost, additions and the daywork total excluding VAT. Sign on screen, and get the contractor's representative to sign before the end of the day.
Instructed work valued on time and materials, not at contract rates
Daywork is the method of valuing work on the basis of the time spent by the contractor's operatives, the materials used and the plant employed — used when instructed work cannot be measured and priced at the rates in the contract: unforeseen obstructions in the ground, opening up, work of a kind the bills never priced. The daywork sheet is the daily record of what was used, and the valuation is prime cost plus a percentage for incidental costs, overheads and profit.
Under most subcontracts the percentages are the ones tendered on the daywork schedule; where none were agreed, the RICS definition of prime cost of daywork applies — labour, materials and plant at prime cost, each with an agreed percentage addition. The sheet takes the percentages you enter and applies them per category; it invents none.
Everything the six sections record
Sign it on the day, or expect it to be knocked back
On the day
Get the site manager, engineer or QS to sign before the end of the day. Every other argument about a daywork claim can be had later; a missing signature usually cannot.
What the signature means
The contractor's representative confirms the resources and the hours — that the people, plant and materials recorded were used. It does not confirm the rates or that the work is properly daywork. The sheet says so, which is why they sign it.
One per day
One sheet per day per instruction, numbered. The next-day button keeps the crew, the plant and the rates and clears the hours, so the second sheet takes a minute.
With the application
Submit the signed sheets with the weekly or monthly application for payment, against the instruction reference. Keep copies.
Sits with the site diary, the timesheet and the application for payment
The site diary records the day, the timesheet records the hours for pay, and the daywork sheet records the instructed extra work for money. The three together are the paper trail for a variation claim, and FieldHive has a free form for each.
A record, not a valuation
This sheet records what was used and adds it up with the percentages you enter. It does not decide whether the work is daywork rather than measured work, what the rates should be, or whether the claim will be paid — that is the subcontract and the QS. None of this is contract or legal advice.
The FieldHive app does not value dayworks or submit applications. This is a free standalone form. The PDF is free with no sign-up; the editable Word version and the logo upload unlock with an email.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Site Diary Generator
The daily record of the site — weather, labour, plant, deliveries, delays and instructions — that backs a daywork claim.
record the day →Timesheet Generator
Crew hours per week or job, with totals and pay, for the payroll side of the same days.
record the hours →Work Order Generator
The instruction to carry out the work — the authorisation the daywork sheet refers back to.
issue the instruction →CIS & VAT Invoice Generator
Invoice the daywork with the right CIS deduction and VAT reverse charge.
invoice the work →Video: How To Price Variations
The "can you just?" trap: confirm, record, price and approve extra work before you do it.
Watch the video →Daywork sheet questions
Quick answers to the questions people ask most.
The daywork sheet is one line in the job
Daywork gets paid when the sheet is signed and the application goes in on time. FieldHive keeps the enquiry, quote, job, invoice and payment connected for that customer — the daywork sheet is the one thing it leaves to you.
