Construction Waste Transfer Note Template
Construction waste transfer note template — the duty of care record for a skip, a van load or a regular collection of non-hazardous site waste: the waste and its List of Wastes code, who is handing it over and who is taking it, their registration or permit numbers, the date and place, and both signatures. Pick the code and the SIC code from lists instead of looking them up, switch to a season ticket for repeat collections, and print one A4 sheet both sides keep for two years. Free, no sign-up.
1 The waste
2 Transferor — the current holder, usually you
3 Transferee — who is taking the waste
4 The transfer
5 Declaration and signatures
Export this waste transfer note
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.Page one is the government form, two councils, and three PDFs with nothing filled in
Search 'waste transfer note template' and you get the gov.uk form, Ealing Council's download, NetRegs' guidance, a printer selling NCR pads, and three PDFs from a skip company, a data firm and an app. Every one of them is a blank sheet. None of them knows that a plasterboard load is 17 08 02, that an electrician's SIC code is 43.21, or that a starred code means you need a different document altogether.
This one does. The List of Wastes codes a construction trade actually uses are in a pick-list with plain names, the SIC 2007 codes for the building trades sit beside them, and a hazardous code warns you before you sign a note that will not cover it.
The waste, the two parties, the transfer, the signatures
The waste
A quick start for a skip of mixed C&D waste, a van load to the transfer station, plasterboard, soil, or a season ticket. The description, the EWC code from the list, the quantity and how it is contained — skip, bulk bags, loose in the van.
Transferor and transferee
You — name, address, SIC code from the list, whether you are the producer or a registered carrier, your carrier number if you carry it yourself. Them — the skip company, transfer station or tip, with the permit, exemption or carrier registration number you asked them for.
Date, place, declaration, signatures
The date and place of the transfer, or the period the season ticket covers. The waste hierarchy declaration ticked. Sign on screen; the driver signs on the paper. Both of you keep a copy for two years.
Section 34 duty of care and regulation 35
Anyone who produces, carries, keeps or disposes of controlled waste has a duty of care under section 34 of the Environmental Protection Act 1990. When non-hazardous waste changes hands, regulation 35 of the Waste (England and Wales) Regulations 2011 says the transfer must be recorded in writing with a description of the waste, its List of Wastes code, the quantity and how it is contained, the names and addresses of both parties and what each of them is (producer, carrier, permit holder), the carrier registration or permit number, the date and place, the transferor's SIC code, and a declaration that the waste hierarchy has been applied.
The note carries all of it. A season ticket covers repeated transfers of the same waste between the same parties for up to twelve months, which is what a regular skip exchange or a weekly collection needs. Hazardous waste — asbestos, fluorescent tubes, coal-tar bitumen, contaminated soil — moves under a consignment note instead, and the tool says so if you pick a starred code.
Everything the four sections record
The waste codes a site produces, with plain names
Chapter 17 — construction and demolition
17 01 01 concrete, 17 01 02 bricks, 17 01 07 mixed rubble, 17 02 01 wood, 17 04 05 iron and steel, 17 05 04 soil and stones, 17 08 02 plasterboard, 17 09 04 mixed construction and demolition waste. The last one covers most skips.
Chapter 15 — packaging
15 01 01 cardboard, 15 01 02 plastic packaging, 15 01 03 pallets, 15 01 06 mixed packaging. Worth a separate line when a delivery leaves more packaging than offcuts.
Starred codes are hazardous
17 06 05* asbestos, 20 01 21* fluorescent tubes, 17 03 01* coal-tar bitumen, 17 09 03* contaminated construction waste. A transfer note does not cover them — the tool warns you and the note says so in print.
SIC 2007 for your trade
43.21 electrical, 43.22 plumbing and heating, 43.31 plastering, 43.32 joinery, 43.34 painting, 43.91 roofing, 41.20 building, 43.11 demolition. The note wants the transferor's code; pick yours once and it is remembered.
Taking it to the tip yourself needs a registration
Carrying construction or demolition waste you produced yourself needs an upper-tier waste carrier registration with the Environment Agency; carrying only other kinds of your own waste is lower tier and free. Either way the number goes on the note, and the transfer station will ask for it. If a skip company or a man-with-a-van takes it, check their registration on the public register before they load — the duty of care is yours until the waste reaches someone authorised to have it.
A record, not a permit
This note records a transfer of non-hazardous waste in England and Wales. It does not register you as a carrier, check that the receiver is authorised, or cover hazardous waste, and Scotland and Northern Ireland use their own forms. None of it is legal or environmental advice; the code of practice and the Environment Agency are the authorities.
The FieldHive app does not manage waste or produce transfer notes. This is a free standalone form. The PDF is free with no sign-up; the editable Word version and the logo upload unlock with an email.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Site Diary Generator
The daily record of the site — deliveries, skips, plant and people — that the transfer notes sit alongside.
record the day →Risk Assessment Generator
The hazards on the job, including the ones that decide whether a load is hazardous waste.
assess the job →COSHH Assessment Template
The substances on site, with the disposal line that says how their waste and empties go.
assess the substances →Delivery & Handover Note Generator
The other direction — materials arriving on site, signed for.
record a delivery →Waste transfer note questions
Quick answers to the questions people ask most.
The transfer note is one line in the job
The skip goes, the note gets signed, and the job carries on. FieldHive keeps the enquiry, quote, job, invoice and payment connected for that customer — the waste transfer note is the one thing it leaves to you.
