Delivery & Handover Note Generator
Create a delivery note that proves what you dropped on site — or a handover note that signs off finished work. Add the items, mark the condition on receipt, get it signed, then download a clean A4 PDF or an editable Word template.
1 Note type
Delivering goods or materials to site — get it signed as proof of delivery.
2 Your business
3 Deliver to & site
4 Reference
5 Goods delivered
Quantities only — a delivery note shows what was delivered, not prices. Values go on the invoice.
6 Condition on receipt
7 Notes & sign-off
DELIVERY NOTE
From
Deliver to
| Goods delivered | Qty | Unit |
|---|---|---|
| — | 1 |
Delivered by
Received by (customer) — signature
Export this delivery note
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it for every job
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.One note for two jobs — delivering to site and handing over work
Most delivery note templates only cover one thing: a supplier shipping goods to a customer. But trades need two documents that look almost identical — a delivery note for materials dropped on site, and a handover note to sign off finished work.
This tool does both. Pick the note type at the top and the labels, sign-off and condition line change to match. Everything else — parties, items, quantities, signature — works the same way.
How to make a delivery or handover note
Three steps from blank to a signed, downloadable document.
Choose the note type
Delivery note for goods and materials going to site, or handover note to sign off completed work. The document retitles itself and swaps in the right labels.
List what was delivered or done
Add each item with a quantity and unit — boxes, metres, radiators, or the work handed over. Quantities only; a delivery note never shows prices.
Mark the condition and get it signed
Set received in full, short or damaged, note anything wrong, then capture who received it and the date. Download the PDF free, or the editable Word template.
Why a delivery note shows quantities but not prices
This is the point most generic templates get inconsistent on — some add a price column, some say never. The rule is simple: a delivery note records what physically arrived so the recipient can check it against their order. The value is billed separately, on the invoice.
Putting prices on a delivery note blurs the two documents and invites disputes about what was agreed. This tool has no price column at all — instead you link the note to the order or job with a reference, and the money stays on the invoice where it belongs.
The signature is the whole point
A delivery note earns its keep the moment it's signed. That signature is your proof of delivery — evidence the goods arrived and were accepted, or that the work was handed over and signed off.
Record who received it, the date, and the condition on arrival. If the customer later says something was missing, damaged or never delivered, the signed note — with all three captured — is the record that settles it.
Record short or damaged deliveries before you sign
Almost no template gives you a place to log a problem at the point of delivery. This one does — because that signed note is your dispute record.
Received in full
Everything on the note arrived and was accepted. The signature confirms it — a clean record, nothing outstanding.
Short delivery
Some items are missing or the counts don't match. Note exactly what's short so it's agreed before signing, then follow up.
Damaged on arrival
Goods arrived damaged. Record which items and how, so the claim is documented at the door — not disputed weeks later.
Delivery note, handover note, or handover certificate?
Three terms people mix up. Here's the difference — and one important limit.
Delivery note
Records goods or materials delivered to a customer or site, with quantities and a signature for proof of delivery.
Handover note
Signs off completed work with the customer — a plain acceptance record that the job was finished and handed over.
Not a regulated certificate
A handover note is a sign-off document, not a regulated certificate. An EICR, gas safety or building-control certificate can only be issued by a qualified, registered person.
Download a PDF, or an editable Word template
The finished A4 PDF is free to download or print. An editable Word version — to add your logo and reuse — is available when you enter your email.
Who is the Delivery & Handover Note Generator for?
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
CIS & VAT Invoice Generator
Construction invoices with the VAT reverse charge and CIS deduction handled correctly.
CIS & VAT Invoice Generator →Job Sheet Generator
Record on-site work and capture a customer sign-off, then export a clean A4 PDF.
Job Sheet Generator →Quote & Estimate Builder
Build a professional quote or estimate — line items, VAT and a valid-until date.
Quote & Estimate Builder →Material Markup & Margin Calculator
Build the true material cost and set the selling price.
price the materials delivered →Delivery & handover note questions
Quick answers to the questions people ask most.
Deliver, hand over, and get paid — connected
Prove what you delivered and sign off the job, then invoice it. FieldHive keeps the quote, job, delivery, invoice and payment connected — so nothing gets retyped.
