Fire Alarm Certificate Template
Fire alarm certificate template on FieldHive's own form, built on the content the BS 5839 model certificates record: choose the certificate the job needs — design, installation, commissioning, acceptance, verification, inspection and servicing (the fire alarm test certificate), or modification — and the sections change to match. Non-domestic systems to BS 5839-1:2025, dwellings to BS 5839-6, the six-monthly servicing date filled in for you, a signature on screen or on paper. Free, no sign-up. You certify the system; we supply the template.
1 Which certificate — the sections change to match
2 Client and premises
Export this fire alarm certificate
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.Page one sells you the pad, books you a visit, or hands you a PDF for someone else's alarms
Search 'fire alarm certificate' and you get the NICEIC shop at £23 a certificate, five companies who will come and test your system for a fee, a PDF you can buy, and one free form — a manufacturer's paper certificate for its own smoke alarms. Nowhere on page one can a fire alarm engineer pick the certificate the job needs, type in the system and the tests, and print it.
This form does that. It is not a copy of the BSI model certificates or of any scheme's pad — it is FieldHive's own layout on the content the standard's certificates record — and it prints as a branded A4 PDF.
Pick the certificate, describe the system, tick the checks, sign
Which certificate, and for what
Non-domestic (BS 5839-1:2025, or 2017 for older work) or a dwelling (BS 5839-6). Then the type: design, installation, commissioning, acceptance, verification, inspection and servicing, or modification. Quick starts set all of that for the usual jobs — a rented home at Grade D1 LD2, a small commercial L2 system, the six-monthly service.
The system and the tests
Category or grade, control equipment, zones and loops, device counts, mains and standby supplies, the extent covered, any variations from the standard. Then the checks for that certificate type — every device tested, sound levels, cause and effect, standby capacity, documents handed over — with the faults found and the outstanding items.
Declaration and next service
Your company and registration number, the competent person's signature on screen, an optional second signature for the responsible person, and the next inspection date filled in from the interval — six months under BS 5839-1.
Seven certificates under BS 5839-1, one under BS 5839-6
BS 5839-1:2025 — the non-domestic code, in force since 30 April 2025 and replacing the 2017 edition — gives a model certificate for each stage: design, installation, commissioning, acceptance by the user, verification, the periodic inspection and servicing visit, and (new in 2025, Section 7) modification of an existing system. Where one organisation did the design, installation and commissioning of a small system, one combined certificate is usual; where different firms did each stage, each signs its own.
In a dwelling, BS 5839-6:2019+A1:2020 uses a single certificate of design, installation and commissioning for Grade C, D and F systems, stating the grade (A, C, D1, D2, F1, F2) and the category (LD1, LD2, LD3). The same tool produces it — choose 'Dwelling' and the fields change.
Everything the six sections record
Fire alarm test certificate template — weekly by the user, six-monthly by a competent person
Weekly
The user operates a manual call point during working hours, a different one each week, so every call point is tested in turn — and records it in the log book.
Six-monthly
BS 5839-1 recommends inspection and servicing by a competent person at intervals not exceeding six months, with every automatic detector tested within twelve months. The inspection and servicing certificate — the fire alarm test certificate — records the visit; choose it as the certificate type and the template becomes that form.
False alarms
The 2025 edition asks the user to investigate false alarms and the commissioning or handover organisation to say how — the certificate has a box for the information provided.
Dwellings
Under BS 5839-6 the occupier tests the alarms with the test button at least monthly; the certificate records that the instructions were supplied.
Sits with the emergency lighting certificate, the job sheet and the invoice
A fire alarm visit often tests the emergency lighting too, and both certificates go in the log book. The job sheet records the visit, the invoice bills it, and where the wiring was altered the minor works certificate covers the electrical work. FieldHive has a free form for each.
You certify. We supply the form.
This tool lays the certificate out and prints it. It does not test anything, it does not decide which category a building needs, and it does not make anyone competent to sign. The person named in section 5 is certifying that the work complies with BS 5839; the duty to have the system maintained sits with the responsible person under the Regulatory Reform (Fire Safety) Order 2005. None of this is fire-safety advice.
The FieldHive app does not issue fire alarm certificates. This is a free standalone form with no scheme, BAFE, FIA or NICEIC logo. The PDF is free with no sign-up; the editable Word version and the logo upload unlock with an email.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Emergency Lighting Certificate Template
The periodic inspection and testing certificate and the completion certificate under BS 5266-1 — usually tested on the same visit.
certify the emergency lighting →Minor Electrical Installation Works Certificate
The BS 7671 certificate for the electrical alteration — the new circuit spur, the relocated point.
certify the electrical work →Job Sheet Generator
Record the visit — work carried out, materials, labour and a customer sign-off — before you invoice.
record the visit →Free Invoice Generator
A correct UK invoice for a sole trader or small business — the right VAT handling, optional late-payment interest.
invoice the job →Fire alarm certificate template questions
Quick answers to the questions people ask most.
The certificate is one sheet in the job
The fire alarm certificate goes to the responsible person with the job record and the invoice. FieldHive keeps the enquiry, quote, job, invoice and payment connected for that customer — the certificate is the one thing it leaves to you.
