Free Invoice Generator for the Self-Employed
Create a proper UK invoice in your browser — free. Built for sole traders, the self-employed and small businesses: it won't let you add VAT you shouldn't charge, shows the right details for a sole trader or limited company, and can add statutory late-payment interest. Download a clean A4 PDF or an editable Word file.
1 You are a…
2 VAT
You're not VAT registered, so no VAT is added — correct for most sole traders under the VAT threshold. The invoice will show "Not VAT registered".
3 Your customer
4 Invoice details
5 Items
6 Payment & terms
INVOICE
From
Bill to
| Description | Qty | Unit | Amount |
|---|---|---|---|
| No items added yet | |||
| Subtotal | £0.00 | ||
Export this invoice
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it for every invoice
- Your own logo on the document (PDF & Word)
Was this tool useful?
We keep our trade tools free to use — no sign-up to run them and no pop-ups. If it helped, an honest review helps us improve these tools and helps other trade businesses find them.
Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.A free invoice generator that's actually correct for the self-employed
Most free invoice makers are generic and international. They'll happily let a sole trader add a "tax %" they shouldn't be charging, and they don't know a sole trader from a limited company.
This one is built for UK self-employment. It only adds VAT if you say you're registered, it asks for the right business details for a sole trader or a limited company, and it can add the statutory late-payment interest wording you're entitled to.
How to create your invoice
Three steps from blank to a downloadable invoice.
Tell it who you are
Sole trader / self-employed, or a limited company. It then asks for the details that type of business must show — a trading name for a sole trader, a company number and registered office for a limited company.
Add your items and VAT
List what you're billing with a quantity and price. If you're VAT registered, switch VAT on and pick the rate; if you're not, no VAT is added — the way it should be.
Download and send
Add payment terms and your bank details, optionally add late-payment interest wording, then download a free A4 PDF or an editable Word version.
Should you add VAT to your invoice?
Only if you're VAT registered. If your turnover is under the VAT registration threshold and you haven't registered voluntarily, you must not add VAT to your invoices — and you don't put a VAT number on them.
Generic tools give you a free "tax" box and let you charge VAT you're not entitled to. Here, VAT is a switch: leave it off and the invoice simply shows "Not VAT registered"; turn it on to add your number and pick the rate. If you do construction work under CIS or the reverse charge, use the dedicated tool instead.
What a valid UK invoice must include
Every invoice needs these. A VAT invoice needs a few more — this tool lays them out either way.
Sole trader or limited company — the details differ
The two show different information on an invoice. Pick the right one and the tool asks for the right fields.
Sole trader / self-employed
Show your own name, any trading name ("t/a Smith Plumbing"), and your address. No company number — you're not a company.
Limited company
Show the registered company name, the company registration number and the registered office address, as required for a limited company's invoices.
You can charge interest on a late invoice
When a business customer pays late, UK law lets you charge statutory interest — 8% plus the Bank of England base rate — plus a fixed recovery sum of £40, £70 or £100 depending on the size of the debt, under the Late Payment of Commercial Debts (Interest) Act 1998.
No generic invoice maker mentions this. Tick the box and the tool adds the correct wording to your invoice, so late-paying customers know the position from the start.
Download a PDF, or an editable Word template
The finished A4 PDF is free to download or print. An editable Word version — to add your logo and reuse — is available when you enter your email.
Who is the invoice generator for?
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
CIS & VAT Invoice Generator
Construction invoices with the VAT reverse charge and CIS deduction handled correctly.
CIS & VAT Invoice Generator →Quote & Estimate Builder
Build a professional quote or estimate — line items, VAT and a valid-until date.
Quote & Estimate Builder →Free Credit Note Generator
Correct or reduce an invoice — links to the original invoice, records the reason, reverses VAT correctly.
need to correct it? raise a credit note →Delivery & Handover Note Generator
Create a delivery note for goods on site or a handover note to sign off finished work — with proof of delivery.
Delivery & Handover Note Generator →Quote Profit Margin Calculator
Check the gross profit and margin on a job before you send it.
check the job margin →Invoice questions
Quick answers to the questions people ask most.
Invoice, get paid, and keep the record straight
Send a correct invoice, then chase and record the payment. FieldHive keeps your quotes, jobs, invoices and payments connected — so nothing gets retyped and nothing slips.
