Quote & Estimate Builder
Estimate builder that produces a proper quote or estimate in minutes: choose which up front, add line items, handle VAT and set a valid-until date, then download a free A4 PDF. No account, no accounting software.
1 Document type
A quote is a fixed price. An estimate is an approximate price that may change.
2 Your business
3 Prepared for
4 Quote details
5 VAT
6 Line items
7 Notes & terms
8 Acceptance — the client signs on screen, or on the printed copy
Export this quote
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.Quote or estimate? Choose before you send
A quote is a fixed, binding price for the work as described — once accepted, you're generally held to it. An estimate is your best approximation and can change as the job unfolds.
Most template galleries don't even mention the difference. This tool makes you pick up front and labels the document correctly, so you're not accidentally bound to a price you meant as a rough guide.
Everything a proper quote needs
Registered or not, your quote is correct
VAT-registered
Show the net total, the VAT amount and the gross total, plus your VAT number.
Not registered
Don't add VAT — just quote your price. Set VAT to none and the totals stay clean.
Why the ‘valid until’ date matters
Material and subcontractor prices move. A valid-until date ties your quote to today's costs, so you're not held to an old price when a customer takes weeks to say yes.
Fourteen to thirty days is common. Set it in the tool and it prints clearly on the document.
Build a quote in three steps
From a blank document to a job-ready quote.
Add your details and the client's
Your business, the client, a quote number and the date.
List the work as line items
Description, quantity and unit price per line — the tool totals it and adds VAT.
Set validity and download
Add a valid-until date and terms, then download the free A4 PDF or the editable Word template.
Free PDF, no account, no accounting software
Download a professional A4 PDF instantly. An editable Word template — to reuse and tweak per job — is available when you enter your email.
For any trade pricing up a job
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
CIS & VAT Invoice Generator
Construction invoices with the VAT reverse charge and CIS deduction handled correctly.
CIS & VAT Invoice Generator →Quote Profit Margin Calculator
Check the gross profit and margin on a job before you send it.
check your margin first →Free Invoice Generator
A correct UK invoice for sole traders and the self-employed — right VAT handling, sole trader vs limited company, optional late-payment interest.
invoice the job →Job Sheet Generator
Record on-site work and capture a customer sign-off, then export a clean A4 PDF.
Job Sheet Generator →Material Markup & Margin Calculator
Build the true material cost and set the selling price.
price your materials →Quote & estimate questions
Quick answers to the questions people ask most.
Win the job, then run it in one place
Send a professional quote today. FieldHive keeps the quote, job, invoice and payment connected — so once it's accepted, nothing gets retyped.
