Free Purchase Order Generator
Raise a proper purchase order for materials — free, in your browser. It captures the supplier, a separate delivery address for the site, your items and prices and a required-by date, then downloads as a clean A4 PDF or editable Word file.
1 Your business (buyer)
2 Supplier
3 Deliver to — the site, if not your address
4 Order details
5 Items ordered
6 Notes
PURCHASE ORDER
From (buyer)
Supplier
Deliver to
| Description | Qty | Unit | Amount |
|---|---|---|---|
| No items yet | |||
| Subtotal | £0.00 | ||
Export this purchase order
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.A purchase order that knows the goods go to a site, not head office
Generic purchase order makers give you one address. But a trade orders materials from a supplier to be delivered to a job or site — a different place from where the invoice goes.
This PO has a separate “deliver to” field for the site, alongside your business and the supplier — so the delivery lands in the right place and the paperwork matches.
How to raise a purchase order
Three steps from blank to a numbered PO you can send.
Add the supplier and where it goes
Your business, the supplier you're ordering from, and the delivery address — the site, if it's not your own address.
List what you're ordering
Each item with a quantity and agreed price, plus a PO number and a required-by date. Turn VAT on if you want it shown.
Send it and receive against it
Download the PDF or Word file and send it to the supplier. When the goods arrive, check them off against a delivery note.
A purchase order isn't an invoice
They're different documents at different ends of the order.
Purchase order (you → supplier)
Your instruction to buy: what you want, how many, the agreed price and where to deliver. It commits you to the order.
Invoice (supplier → you)
The supplier's request for payment after they've supplied the goods. It references your PO number so both sides can match them up.
Give every PO a unique number
A purchase order number is just a unique reference for the order — PO-001, PO-002, or a job-based scheme. Suppliers quote it back on their invoice and delivery note so everything for that order ties together.
The tool starts you at PO-001; change it to fit how you number jobs.
Purchase order → delivery note → invoice
The PO starts the order. When the materials arrive, a delivery note records what actually turned up (and whether anything was short or damaged). The supplier's invoice then bills the PO.
Keeping the three linked by the PO number means you can check you were delivered — and billed — exactly what you ordered.
Download a PDF, or an editable Word template
The finished A4 PDF is free. An editable Word version — to add your logo and reuse — is available when you enter your email.
Who is the purchase order generator for?
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Delivery & Handover Note Generator
Create a delivery note for goods on site or a handover note to sign off finished work — with proof of delivery.
Delivery & Handover Note Generator →Free Invoice Generator
A correct UK invoice for sole traders and the self-employed — right VAT handling, sole trader vs limited company, optional late-payment interest.
Free Invoice Generator →Material Markup & Margin Calculator
Build the true material cost and set the selling price.
price the materials →Purchase order questions
Quick answers to the questions people ask most.
Order materials and track them to the job
Raise the PO, receive it against a delivery note, then invoice the job. FieldHive keeps ordering, delivery and job costs connected.
