Payment Receipt Generator
Give a customer proof they've paid — who paid, how much, what for, and whether it clears the balance or leaves some to run. A proper receipt, not an invoice, with the details a VAT receipt needs. Free A4 PDF; editable Word on email.
1 Your business
2 Received from
3 Payment
4 Status
RECEIPT
From
Received from
| Method | Bank transfer |
Export this receipt
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.Half these "receipts" are actually invoices
The template galleries that rank blur the line between an invoice and a receipt — some even show invoice layouts on a ‘receipt’ page. They're US-generic, and none explains what a UK receipt (or VAT receipt) needs.
A receipt does one job: prove money was received. This builds that — clearly a receipt, not a request for payment.
Paid in full — or balance still to run
Trades take deposits and part-payments, so a receipt often isn't the end of it. This one marks the payment ‘paid in full’ or shows the balance remaining against the total.
And if you're VAT-registered, it captures the details a VAT receipt needs, so the customer can reclaim correctly.
Invoice vs receipt
Invoice
Sent before payment — a request for the amount due, with your terms.
Receipt
Given after payment — proof the money was received, for the customer’s records.
Everything a receipt — and a VAT receipt — needs
When it doesn’t clear the balance
Taking a deposit or a stage payment? Switch off ‘paid in full’, enter the total, and the receipt shows exactly how much is left to pay.
That keeps everyone clear on where the account stands after each payment.
A receipt, not tax advice
This creates a receipt to give a customer — it doesn't take the payment, chase it, or file anything. Whether VAT applies, and at what rate, depends on your registration and the supply.
It's a document aid, not tax advice — confirm your own VAT position.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Free Invoice Generator
A correct UK invoice for sole traders and the self-employed — right VAT handling, sole trader vs limited company, optional late-payment interest.
bill the customer first →VAT Invoice Generator
A UK VAT invoice with every HMRC element — tax point and a per-rate VAT breakdown; full or simplified.
issue a full VAT invoice →Statement of Account Generator
Show a customer every open invoice and payment with a balance now due and an ageing summary.
show the running balance →Remittance Advice Generator
Tell a supplier or subcontractor which invoices your payment covers — date, method and a line per invoice.
tell a supplier what you paid →Receipt questions
Quick answers to the questions people ask most.
Proof of payment, sorted
A receipt closes the loop on a payment. FieldHive keeps the invoice, the payment and the receipt connected — so what was billed, paid and receipted always match.
