VAT Invoice Generator
Build a UK VAT invoice with every element HMRC requires — your VAT number, the tax point, and a VAT breakdown by rate — or switch to a simplified VAT invoice for retail supplies of £250 or less. Free A4 PDF; editable Word on email.
1 Invoice type
A full VAT invoice with every HMRC-required element and a per-rate VAT breakdown.
2 Your business
3 Invoice to
4 Details
5 Items — set the VAT rate per line
6 Payment
VAT INVOICE
Date —
Tax point —
From
Invoice to
| Description | Qty | VAT | Net |
|---|---|---|---|
| No items yet | |||
| Subtotal (excl VAT) | £0.00 | ||
Export this VAT invoice
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.A pretty layout that drops the tax point
Most VAT invoice templates give you a nice layout but miss the details that make it a valid VAT invoice — the tax point, a VAT breakdown by rate, and the difference between a full and a simplified invoice.
This is built to HMRC's element list, so what you download is actually compliant, not just tidy.
Every element HMRC requires
Which VAT invoice do you need?
Full VAT invoice
The standard — all the elements, VAT shown per rate. Use it for most B2B supplies.
Simplified
Allowed for retail supplies of £250 or less — fewer fields, VAT-inclusive prices with the rate shown.
What a ‘tax point’ is
The tax point (time of supply) is the date the VAT is actually due — usually the invoice date, but it can be the date of supply or payment if earlier. It decides which VAT period the invoice falls in.
Most templates ignore it; this tool has a dedicated tax-point field, defaulting to the invoice date.
VAT invoice vs VAT receipt
VAT invoice
A request for payment showing the VAT, so a business customer can reclaim it.
VAT receipt
Proof of a payment already made, still showing the VAT — e.g. at the till.
A document aid, not tax advice
This builds a compliant VAT invoice — it doesn't send it, take payment or file your return. Only charge VAT if you're VAT-registered; if you're not, you must not add VAT to an invoice.
The elements here were checked against HMRC guidance (VAT Notice 700 and the VAT invoice rules, August 2026), but confirm your own position — this is a document aid, not tax advice.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
CIS & VAT Invoice Generator
Construction invoices with the VAT reverse charge and CIS deduction handled correctly.
construction VAT invoices →Free Invoice Generator
A correct UK invoice for sole traders and the self-employed — right VAT handling, sole trader vs limited company, optional late-payment interest.
a standard invoice →Payment Receipt Generator
Proof a payment was received — paid in full or balance due, with the details a VAT receipt needs.
Payment Receipt Generator →Proforma Invoice Generator
Request payment before you supply — marked 'not a VAT invoice', converts to a VAT invoice on payment.
request payment first →VAT invoice questions
Quick answers to the questions people ask most.
Invoice VAT the way HMRC wants
A correct VAT invoice keeps your return clean and your customer's reclaim valid. FieldHive keeps the quote, invoice and payment connected so the figures never drift.
