Van Check Sheet
Van check sheet for a week of daily walkaround checks on one A4 landscape page: gov.uk's walkaround list for vans — inside the cab and outside — plus the rows a trade van needs (ladder rack, racking and bulkhead, tools locked away, not overloaded), a tick or cross for each day, the mileage and the driver's initials, and a defect log with who it was reported to and who fixed it. Tick it on your phone or print it for the cab. Free, no sign-up.
1 The van and the week
2 Today’s check — 0 of 22 done for Thu
3 Defect log — none recorded
4 Sign-off
Export this van check sheet
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- Editable Word template — reword it and reuse it
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.Page one gives you the checks as a web page, one day at a time, or a book to buy
Search 'van check sheet' and you get gov.uk's guide to daily walkaround checks, a leasing company's short list, gov.uk's example defect report, an app's checklist behind a sign-up, defect books on Amazon and in safety shops, and sheets on Etsy. The free ones are one day at a time, and none of them has the rows a trade van actually needs — the ladder on the roof, the racking, the tools in the back.
This sheet is a whole week on one page. The checks down the side, the days across the top, a tick, a cross or a dash for each. A cross on your phone adds a line to the defect log, where you record what it was, who you told, what was done and who fixed it. The registration, van and driver are remembered, and next week is one tap.
Set up the van once, tick it each morning
The van and the week
Company, registration, make and model, driver, and the week commencing. Mon–Fri, Mon–Sat or all seven days.
Today's check
Tap ✓, ✗ or N/A for each check, or 'everything else OK' and mark only what's wrong. Add the mileage and your initials for the day.
Defects
Each ✗ opens a line in the defect log: the defect, who it was reported to, the action taken, who fixed it and when. Or tick nil defects for the week.
Sign-off
Driver's signature, and the owner or manager who checked the sheet. Print it, or start next week — the van and driver carry over.
Walkaround checks are the driver's job — written records are a legal duty only for some vans
The driver is responsible for the van being roadworthy every time it is driven, and gov.uk publishes the daily walkaround checks for vans: inside the cab (mirrors and glass, washers and wipers, warning lights, steering, horn, brakes, seats and belts) and outside it (lights, fluids and leaks, battery, bodywork and doors, tyres and wheel fixings, AdBlue, exhaust, number plates, towing equipment, and the load). The legal minimum tread depth for a van is 1.6 mm across the central three-quarters of the tread.
Recording daily checks and reporting defects in writing is a requirement for vehicles run under an operator's licence — goods vehicles over 3.5 tonnes. For most trade vans it is good practice rather than a legal duty, and for a firm with employees who drive it is a straightforward way to show the vans are looked after.
Every check, every day of the week
The checks a works van needs that a hire van doesn't
Ladders and roof rack
Ladders strapped or locked to the rack, the rack itself secure. A ladder that shifts at speed is a hazard to everyone behind you.
Racking and bulkhead
Racking fixed, bulkhead intact, heavy items low and forward — so the load stays in the back under hard braking.
Not overloaded
Cable drums, pipe, blocks and tools add up. The van's payload is on the plate; keep inside it.
Gas and kit
Gas cylinders upright, secured and ventilated if you carry them; fire extinguisher in date; first aid kit on board.
Sits with the rest of the site paperwork
The van check is the first form of the day; the toolbox talk, the risk assessment and the job sheet follow on site. All of them are free here, and each remembers your company details on this device.
You check the van. We supply the sheet.
This tool lays out the week's checks and prints them. It does not inspect anything, and a tick is only as good as the check behind it. If a defect makes the van unsafe, don't drive it until it is fixed.
The check list follows gov.uk's walkaround guidance for vans with trade rows added. It is not a substitute for the van's service schedule, its MOT, or an operator's licence system where one applies.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Toolbox Talk Template
Run and record a toolbox talk — topic library, attendance and signatures.
record a toolbox talk →Risk Assessment Generator
The risk assessment for the job, with a hazard library to start from.
assess the job →Van check sheet questions
Quick answers to the questions people ask most.
The van is one part of the job
A van that gets to the job is where the day starts. FieldHive keeps the enquiry, quote, job, invoice and payment connected for each customer — the van check is yours to keep.
