PAT Testing Form
PAT testing form — FieldHive's own paperwork for portable appliance testing: type each appliance once — class, the formal visual inspection, the earth continuity, insulation and leakage readings, pass or fail — and get both the PAT testing record sheet for your register and the PAT testing certificate for the client, with the next test date worked out from the interval you choose. Free, no sign-up. You test and certify; we supply the form.
1 Visit
2 Appliances — one card each: class, visual, readings, result
3 Tested by
Export this record sheet
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.Page one gives you a register or a certificate — never both, and always blank
Search 'pat testing form' and you get a PDF someone uploaded, a training academy's log sheet, the IET's forms index, an Excel register, a register generator that builds a spreadsheet of column headings, and a certificate you fill in by hand afterwards. Every one of them makes you write the appliance list twice — once in the register, once on the certificate — and none of them works out when the next test falls due.
This form takes the list once. Each line is an appliance with its class, the formal visual inspection, the readings and the result. Switch the preview and the same list becomes the certificate for the client; switch back and it is the record sheet for your register. It also says on the form what HSE says: there is no legal frequency, and the interval is your judgement.
Enter the visit, list the appliances, print either document
The visit
Your company and name, the client and site, the test date, the instrument you used and the interval in months you recommend for this equipment in this environment — the next test date fills in from it. The record number moves on each visit.
The appliances
One line each: an ID for the label, what it is, where it lives, Class I or Class II, the formal visual inspection, the earth continuity (Class I only), insulation resistance and leakage readings, and the result. IDs count up as you add lines; a new visit to the same site keeps the list and clears the readings.
Record sheet or certificate
The record sheet is A4 landscape with every reading; the certificate is one A4 sheet with the summary, the failed items called out, the declaration and your signature. Download either as a free PDF; the editable Word versions and your logo unlock with an email.
No legal frequency, no legal record — a duty to maintain, and a competent tester
The Electricity at Work Regulations 1989 require electrical equipment to be maintained so as to prevent danger, so far as is reasonably practicable. HSE's guidance is explicit that the regulations do not make inspection or testing a legal requirement, do not set a frequency, and do not require equipment to be labelled or records to be kept — records are a management tool, and a good one. The frequency depends on the type of equipment and the environment it is used in: a power tool on a building site needs looking at far more often than a kettle in an office.
The IET Code of Practice for In-service Inspection and Testing of Electrical Equipment (5th edition, 2020) is the industry reference for what to inspect, what to test, the pass values and suggested initial intervals. The person doing the testing must be competent — trained, with the right instrument and able to interpret the results. This form records what a competent person did; it does not make anyone competent.
Everything the record sheet and certificate record
The guide values the form prints — IET Code of Practice
Formal visual first
Plug, fuse, flex, strain relief, casing, signs of overheating. A failed visual is a fail; the electrical tests are not needed to condemn it.
Class I
Earth continuity 0.1 Ω plus the resistance of the lead; insulation resistance at least 1 MΩ. Earthed equipment — metal-cased kettles, extension leads, most site tools.
Class II
No earth test (there is no earth). Insulation resistance at least 2 MΩ. Double-insulated equipment — the square-in-a-square symbol.
Leakage
Where the instrument measures it or a substitute test is used; record the value and the instrument's own pass limit.
Sits with the electrical certificates, the job sheet and the invoice
A PAT visit to a landlord or a small commercial client often goes with the emergency lighting test, the fire alarm service or a minor works certificate for the sockets you replaced. FieldHive has a free form for each, and the job sheet and invoice to go with them.
You test and certify. We supply the form.
This tool lays the record sheet and certificate out and prints them. It does not test anything, it does not decide the interval, and it does not make anyone competent to sign. The pass values printed are the IET Code of Practice guide values; the instrument's own limits and the tester's judgement govern. None of this is electrical-safety advice.
The FieldHive app does not issue PAT certificates. This is a free standalone form with no scheme logo. The PDF is free with no sign-up; the editable Word versions and the logo upload unlock with an email.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Minor Electrical Installation Works Certificate
The BS 7671 certificate for the socket or spur you replaced on the same visit.
certify the electrical work →Schedule of Test Results Template
Circuit details and test results, one landscape sheet per board, max Zs filled and checked.
record the test results →Emergency Lighting Certificate Template
The periodic inspection and test certificate under BS 5266-1 — often tested on the same visit.
certify the emergency lighting →Job Sheet Generator
Record the visit — work carried out, materials, labour and a customer sign-off — before you invoice.
record the visit →Free Invoice Generator
A correct UK invoice for a sole trader or small business — the right VAT handling, optional late-payment interest.
invoice the visit →PAT testing form questions
Quick answers to the questions people ask most.
The record sheet is one sheet in the job
The PAT record and certificate go to the client with the job record and the invoice. FieldHive keeps the enquiry, quote, job, invoice and payment connected for that customer — the test paperwork is the one thing it leaves to you.
