Permit to Work Template
Permit to work template on FieldHive's own form, built on the elements HSE's guidance on permit-to-work systems describes: pick the permit the job needs — general, working at height, confined space entry or electrical isolation — and the precautions checklist changes to match. The work and its exact location, the hazards and isolations, a valid-from and valid-to window with a VOID line, and the four signatures in order: issued, accepted, handed back, cancelled. Print it blank and fill it in on site, or complete it on screen. Free, no sign-up.
1 Permit type
For non-routine or high-risk work that needs formal control — the precautions list is the general one. Hot work has its own permit: the hot works permit.
2 The work
3 Hazards, precautions and isolations — 0 of 8 confirmed
4 Signatures — sign on screen, or leave blank and sign the printed permit
Export this permit to work
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
Want more FieldHive tools in your Google results?
Google lets you choose the sites you want to see more of. Add FieldHive as a preferred source and our free trade tools show up more often when you search.
Add FieldHive as a preferred sourceOne click. You can change it any time in your Google settings.Was this tool useful?
We keep our trade tools free to use — no sign-up to run them and no pop-ups. If it helped, an honest review helps us improve these tools and helps other trade businesses find them.
Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.Page one is other people's PDFs, a paywall and a library from another country
Search 'permit to work template' and page one is two universities' contractor permits, a primary school's, an insurer's, HSE's page on permit systems, a paywalled toolkit and a nine-permit library from an Indian safety site. Useful for seeing what a permit looks like; useless when a principal contractor wants yours by Monday, on UK wording, for the type of work you actually do.
This form is one permit that switches type. The general permit, working at height, confined space entry and electrical isolation each carry their own precautions list — the questions an authorised person should be able to tick before the work starts — on top of the parts every permit shares: the work and where, the hazards and isolations, PPE, emergency arrangements, a validity window and the four signatures. Hot work has its own permit on the same system.
Pick the type, describe the work, tick the precautions, sign in order
Which permit
General for non-routine or high-risk work that needs formal control; working at height; confined space entry; electrical isolation. Each changes the precautions list and the wording of the validity band. Hot works is a separate permit with its own fire watch.
The work, the hazards, the window
Site and exact location, what is being done and with what, who is doing it, the hazards from the risk assessment, the isolations and locks (point, lock number, who holds the key), PPE and emergency arrangements. Then the date, valid-from and valid-to times, and how long the work can stop before the permit is void.
Four signatures, in order
1 issued by the authorised person, 2 accepted by the operative in charge, 3 work complete or handed back (with a note of anything left in place), 4 cancelled by the authorised person once the area is inspected and isolations removed. Sign on screen or leave the boxes blank and sign the print on site.
HSG250 — what a permit is for and what it should record
No regulation prescribes a permit form. A permit-to-work system is the formal control an employer uses for work where the risk assessment shows that instructions and supervision alone are not enough — because the hazards are high, the work is unusual, or several parties and isolations have to be coordinated. HSE's guidance on permit-to-work systems (HSG250, 2005) and its leaflet INDG98 describe what the permit should record: the work and its location, the hazards, the precautions and isolations to be in place before it starts, the period it is valid for, who issued and who accepted it, and the hand-back and cancellation that close it.
The permit does not replace the risk assessment and method statement — it checks that their controls are in place on the day, for that task, for that window. It is issued by someone with the authority and competence to confirm that, and cancelled by them when the work is done. This page describes the mechanism; it is not health-and-safety advice.
Everything the three sections record
Four types on one form
General
Non-routine or high-risk work that needs formal control: pressure systems, plant maintenance, work near other trades. The general precautions list.
Working at height
Access equipment inspected, edge protection or harness and anchor, exclusion zone below, weather limits and the rescue plan for a suspended worker.
Confined space entry
Atmosphere tested and monitored, inflows isolated, standby person outside, rescue arrangements in place before anyone goes in.
Electrical isolation
Isolated at the point stated, locked off with a caution notice, proved dead with a proved GS38 indicator, re-energising sequence agreed. Dead working unless the permit says otherwise.
Sits with the risk assessment, the method statement and the toolbox talk
The permit checks the RAMS on the day; the toolbox talk briefs the crew; the site diary records that it happened. FieldHive has a free form for each.
You issue the permit. We supply the form.
This tool lays the permit out and prints it. It does not assess the risk, it does not decide whether a permit is needed, and it does not make anyone an authorised person. The precautions lists are starting points in FieldHive's wording; the site's own rules, the client's permit system and the insurer's conditions override them. None of this is health-and-safety advice.
The FieldHive app does not issue permits to work. This is a free standalone form. The PDF is free with no sign-up; the editable Word version and the logo upload unlock with an email.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Electrical Isolation Certificate
Each isolation point with its lock and notice, proving dead recorded, four sign-offs. One page.
record the isolation →Hot Works Permit Template
The permit for welding, grinding and torches — with the timed fire-watch record after the work stops.
permit the hot work →RAMS Template
The risk assessment and method statement the permit checks on the day — as one pack.
write the RAMS →Toolbox Talk Template
Brief the crew on the task and record who attended before the permit is accepted.
run the briefing →Site Diary Generator
A dated daily site record — the permit issued, who was on site and what happened.
keep the daily record →Permit to work questions
Quick answers to the questions people ask most.
The permit is one sheet in the job
A permit to work is the control on one task inside a job you are already running. FieldHive keeps the enquiry, quote, job, invoice and payment connected for that customer — the permit is the one thing it leaves to you.
