Hot Works Permit Template
Hot works permit template with the whole permit to work on one A4 sheet: the task, the exact location, a validity window that voids itself, a twelve-point precautions checklist, a timed fire-watch record and signatures for the issuer, the operative, the fire watch and the cancellation — free, no sign-up.
1 The permit
2 Precautions before work starts — 0 of 12 confirmed
3 Fire watch — fill in before printing, or by hand on site
4 Signatures — sign on screen, or leave blank and sign the printed permit
Export this hot works permit
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- Editable Word template — reword it and reuse it
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.Page one gives you a guide, a US form or an app — not a permit
Search ‘hot works permit template’ and the top result is an American NFPA form written to a different code. Below it sit guides that describe a permit but do not give you one, raw PDFs uploaded by a business park and a Scottish tender portal, and two software companies whose ‘template’ is a trial sign-up.
A hot works permit is a form you fill in before the torch is lit. This one fills in on screen, prints as a branded A4 PDF, and is built for UK sites.
Describe the work, confirm the precautions, sign it, fire-watch it, cancel it
Describe the hot work
Permit number, site, the exact location, what is being done and with what, who is doing it, and a valid-from and valid-to time. The permit prints ‘VOID after’ the end time — one task, one permit.
Confirm the twelve precautions
Combustibles cleared or covered, gaps sealed, extinguisher within reach, fire watch nominated, detection isolated and notified, sparks contained, equipment inspected, cylinders secured, ventilation, adjacent areas, emergency procedure, insurer conditions. Tick each one as it is done.
Sign, fire-watch, cancel
The authorised person issues it, the operative accepts it, the fire watch records timed checks after the work stops, and the permit is cancelled once the area is cold and safe. Sign on screen or on the printed sheet.
A written authorisation for one task, one place, one time window
Hot work is anything that produces a flame, sparks or enough heat to start a fire: welding, cutting, grinding, brazing and soldering with a torch, bitumen boilers, heat guns near combustibles. A hot works permit is the written check that the precautions are in place before that work starts, that a named person authorised it, and that someone watched the area after it stopped.
No UK statute names a ‘hot works permit’. What the law requires is a suitable and sufficient risk assessment and a safe system of work (Health and Safety at Work etc. Act 1974 s.2; Management of Health and Safety at Work Regulations 1999 reg. 3), fire precautions under the Regulatory Reform (Fire Safety) Order 2005, and managed risks on construction sites under CDM 2015. The permit is how you evidence all of that — and for most construction contracts your insurer requires one under the Joint Code of Practice, Fire Prevention on Construction Sites.
Everything the sheet records
Sixty minutes is the floor, not the rule
The traditional fire watch is a minimum of 60 minutes after hot work stops. The Joint Code of Practice, 10th edition (published July 2025 by the FPA and RISCAuthority), goes further: the watch runs during the work and afterwards, with checks at intervals of no more than 20 minutes, and it is extended — up to two or three hours where the risk assessment says so — before the permit is signed off. Some insurers require longer still.
That is why this permit has a minutes field you set, a row for each timed check, and a final ‘area cold and safe’ time. It records what actually happened, not a box that says 60.
Issued by
The authorised person who checked the precautions on site — not the operative.
Accepted by
The operative doing the work, confirming the precautions and the time limit.
Fire watch by
The named person who watched the area and made the timed checks.
Cancelled by
Whoever inspected the area, reinstated the detection and removed the equipment — with a time.
Sits with the risk assessment, method statement and toolbox talk
The hot works risk assessment identifies the fire hazards, the method statement sets out the safe system of work, the toolbox talk briefs the crew, and the permit is the check on the day. Build all four on the same free tools and the pack you hand a principal contractor or an insurer is consistent.
A record aid, not health and safety advice
This template records the permit. It does not assess your site, decide whether the work can be done cold instead, or replace hot-work training. The person issuing the permit is responsible for the risk assessment, the precautions and the competence of the people involved. Where your site rules or your insurer’s conditions are stricter than this form, they win.
The PDF is free and needs no account. The editable Word version and the logo upload unlock with an email.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Risk Assessment Generator
Record a risk assessment with an automatic likelihood × severity rating, structured on HSE's 5 steps.
the hot work risk assessment →Permit to Work Template
Complete a permit to work on screen — general, working at height, confined space or electrical isolation — with a validity window and the four signatures. Free A4 PDF.
the general permit to work →Method Statement Generator
Write a method statement — the safe system of work — with a numbered sequence, PPE and plant. Pairs with a risk assessment as RAMS.
the method statement it checks →Toolbox Talk Template
Pick a topic, brief the crew and record who attended — a free toolbox talk template with a signed attendance register on one A4 PDF.
brief the crew first →Site Diary Generator
Keep a dated daily site record — labour, deliveries, instructions, variations and delays — as evidence for a claim.
log the day on site →Construction COSHH Assessment Template
Fill in a construction COSHH assessment on screen — one sheet per substance, with cement, silica dust, MDF, expanding foam, solvents, flux fume and more pre-filled from a trade library — and download a branded A4 PDF free.
Construction COSHH Assessment Template →Hot works permit questions
Quick answers to the questions people ask most.
The permit is one sheet in the job
A hot works permit sits alongside the RAMS, the job record and the invoice for the same customer. FieldHive keeps the enquiry, quote, job, invoice and payment connected.
