Trade Terms and Conditions Builder
Terms and conditions builder that puts proper terms behind your quotes and invoices — payment terms, deposits, variations, retention of title, guarantees and liability limits — built from the clauses a UK trade business actually needs. A structured first draft to take to a solicitor, not legal advice.
1 Your business
2 Your key terms
3 Clauses to include — 11 of 11 on
Export this terms
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
Want more FieldHive tools in your Google results?
Google lets you choose the sites you want to see more of. Add FieldHive as a preferred source and our free trade tools show up more often when you search.
Add FieldHive as a preferred sourceOne click. You can change it any time in your Google settings.Was this tool useful?
We keep our trade tools free to use — no sign-up to run them and no pop-ups. If it helped, an honest review helps us improve these tools and helps other trade businesses find them.
Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.The T&Cs generators online are for websites
Almost every terms-and-conditions generator that ranks is built for a website or an app — cookies, privacy and user accounts. None of it covers deposits, variations or retention of title, which is what a trade actually needs.
This builds terms for a trade business, from the clauses that protect the work and the payment.
The clauses a trade actually needs
Retention of title & late-payment interest
Retention of title keeps materials your property until they’re paid for — worth having if a job goes wrong before payment. Most generic templates don’t include it; this one does.
A clear late-payment interest clause (and, for business customers, the statutory right under the Late Payment of Commercial Debts (Interest) Act 1998) gives overdue invoices teeth.
Your terms in three steps
From your key figures to a first-draft document.
Enter your key terms
Payment days, deposit, late-payment interest, quote validity and guarantee period.
Choose your clauses
Toggle the clauses on or off — they fill in with your figures as you go.
Download & get it checked
Download the PDF or editable Word, then have a solicitor review it before you rely on it.
A starting point — not legal advice
This builder produces a first-draft set of terms using clauses UK trade businesses commonly need. It doesn’t account for your specific circumstances and isn’t a substitute for a qualified solicitor.
Before you rely on these terms — especially the liability limits and the consumer-cancellation wording — have a solicitor review and adapt them. FieldHive is not a law firm and does not provide legal advice.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Quote & Estimate Builder
Build a professional quote or estimate — line items, VAT and a valid-until date.
the quotes your terms sit behind →Retention of title
The clause that keeps materials yours until you are paid, and the point it stops working.
What is retention of title? →Free Invoice Generator
A correct UK invoice for sole traders and the self-employed — right VAT handling, sole trader vs limited company, optional late-payment interest.
reference your terms on the invoice →CIS & VAT Invoice Generator
Construction invoices with the VAT reverse charge and CIS deduction handled correctly.
construction invoicing →Work Order Generator
Authorise a job to start — agreed scope and price, who authorised it, sign to proceed.
authorise work on your terms →Terms & conditions questions
Quick answers to the questions people ask most.
Terms that back you up
Good terms turn a handshake into an agreement. FieldHive keeps your terms with the quotes and invoices they sit behind — so what you agreed is always to hand.
