Trade Terms & Conditions Builder
Put proper terms behind your quotes and invoices — payment terms, deposits, variations, retention of title, guarantees and liability limits — built from the clauses a UK trade business actually needs. A structured first draft to start from, not legal advice. Free A4 PDF; editable Word on email.
1 Your business
2 Your key terms
3 Clauses to include
Our — Terms & Conditions
1. Scope of work
We will carry out the work set out in our quotation or estimate. Anything not described there is not included unless we agree it in writing as a variation.
2. Quotes, estimates & pricing
A quotation is a fixed price for the work described and is valid for 30 days. An estimate is our best assessment and the final price may vary with the actual work done. Prices exclude VAT unless we state otherwise.
3. Payment
Payment is due within 14 days of the date of our invoice. If an amount is overdue we may charge interest at 8% per year (or, for business customers, statutory interest under the Late Payment of Commercial Debts (Interest) Act 1998).
4. Deposits
We may ask for a deposit of 25% before we begin or before we order materials. Any deposit is applied against your final invoice.
5. Variations
Any change to the agreed work must be agreed in writing. A variation may change the price and the timescale, and we will tell you before carrying it out where we reasonably can.
6. Materials & ownership
Materials we supply remain our property until they are paid for in full. Risk in the materials passes to you once they are delivered to site.
7. Access & site conditions
You will give us safe and timely access to the site, and water and power where the work needs them. Delays or extra work caused by access problems or site conditions we could not have foreseen may affect the price and timescale.
8. Guarantee
We guarantee our workmanship for 12 months from completion. Materials are covered by the manufacturer's warranty. The guarantee does not cover fair wear and tear, misuse, or work later altered by others.
9. Liability
Our liability for the work is limited to the value of the work carried out, except where the law does not allow such a limit — for example, liability for death or personal injury caused by our negligence. We are not responsible for pre-existing defects we were not engaged to address.
10. Cancellation
If you cancel after we have started work or ordered materials, you will be responsible for the cost of the work done and the materials ordered. Where you are a consumer, you may have separate cancellation rights under the Consumer Contracts Regulations 2013.
11. Disputes & governing law
These terms are governed by the law of England and Wales. If a problem arises we will try to resolve it with you directly first.
Export this terms
The A4 PDF is free to download now. Enter your email once to unlock the editable Word version and add your own logo.
- Editable Word template — reword it and reuse it
- Your own logo on the document (PDF & Word)
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Leave an honest Google reviewReviews are optional. Please only review based on your genuine experience.The T&Cs generators online are for websites
Almost every terms-and-conditions generator that ranks is built for a website or an app — cookies, privacy and user accounts. None of it covers deposits, variations or retention of title, which is what a trade actually needs.
This builds terms for a trade business, from the clauses that protect the work and the payment.
The clauses a trade actually needs
Retention of title & late-payment interest
Retention of title keeps materials your property until they’re paid for — worth having if a job goes wrong before payment. Most generic templates don’t include it; this one does.
A clear late-payment interest clause (and, for business customers, the statutory right under the Late Payment of Commercial Debts (Interest) Act 1998) gives overdue invoices teeth.
Your terms in three steps
From your key figures to a first-draft document.
Enter your key terms
Payment days, deposit, late-payment interest, quote validity and guarantee period.
Choose your clauses
Toggle the clauses on or off — they fill in with your figures as you go.
Download & get it checked
Download the PDF or editable Word, then have a solicitor review it before you rely on it.
A starting point — not legal advice
This builder produces a first-draft set of terms using clauses UK trade businesses commonly need. It doesn’t account for your specific circumstances and isn’t a substitute for a qualified solicitor.
Before you rely on these terms — especially the liability limits and the consumer-cancellation wording — have a solicitor review and adapt them. FieldHive is not a law firm and does not provide legal advice.
Turn it into a connected job workflow
FieldHive keeps the enquiry, quote, job, invoice and payment connected — so it's built from the accepted quote instead of retyped, and the numbers carry through.
Other free tools for your trade
More FieldHive document tools — and the calculators behind the figures.
Quote & Estimate Builder
Build a professional quote or estimate — line items, VAT and a valid-until date.
the quotes your terms sit behind →Free Invoice Generator
A correct UK invoice for sole traders and the self-employed — right VAT handling, sole trader vs limited company, optional late-payment interest.
reference your terms on the invoice →CIS & VAT Invoice Generator
Construction invoices with the VAT reverse charge and CIS deduction handled correctly.
construction invoicing →Work Order Generator
Authorise a job to start — agreed scope and price, who authorised it, sign to proceed.
authorise work on your terms →Terms & conditions questions
Quick answers to the questions people ask most.
Terms that back you up
Good terms turn a handshake into an agreement. FieldHive keeps your terms with the quotes and invoices they sit behind — so what you agreed is always to hand.
